AI in HR. A topic that has been occupying us intensively at absence.io for some time. How can AI be used in our core areas, attendance and absence management?
Especially in the area of process optimization, we see great potential, but also in service. We would like to give you a brief insight into our thoughts so far.
1. The beginning is always hard: AI as a setup assistant
After signing up, many users want to handle the setup themselves. Although our user guide is a powerful and successful supporter, an AI assistant can save a lot of time and prevent errors.
Based on its knowledge about our software, the respective legal requirements (of the country) and the company information provided, it could alert users to missing information, errors, or legal irregularities.
2. Recognizing peak times, bottlenecks, or idle times
Based on historical data, AI could identify periods with high personnel capacities, for example.
“Since many developers were available in April in the past years, we could have made room for Project X.”
At the same time, personnel bottlenecks could be identified. Linked with a project management tool, for example, the product owner could be warned that many developers have been on vacation or sick during the planned period in recent years.
3. Automated time tracking for tasks or projects
Linked with appropriate tools and software, AI could automatically record working hours for certain tasks. Although it sounds a bit like George Orwell, it’s practical. Without having to enter everything manually, AI could automatically track how much time a developer spends, for example, programming, researching, or in meetings.
3.1 Detecting employees’ workload
Through AI time tracking, the workload of employees could be determined. For those with low workloads, certain open tasks could be suggested or directly assigned. In the case of overload, tasks could be redistributed accordingly.
3.2 Determining time efforts for projects
In conjunction with time tracking and a link to project management tools, based on experience with similar projects in the past, the time efforts for projects could be reliably estimated.
4. Calculating office capacities
With well-maintained types of absence, AI could calculate necessary office capacities. Based on recorded business trips, home office, vacations, or sicknesses, AI could reliably analyze how many workstations a company actually needs. This could prevent unused office space and save rental costs.
5. Analysis and reporting
AI, linked with all the data and information captured in the account, could prove to be a valuable analyst. Important information could be obtained via voice or text input:
“How many sales staff are available to us in the 2nd week of July?”
or
“How many sick days did X have this year?”
etc.
AI in HR: Big helper, no big brother
At the center of every idea is the benefit for our users. We try every day to make our software even better, and AI is a lever that enables us to provide great features for you.
At the same time, during development, we will always ensure that everyone feels comfortable with the respective features, whether they’re an admin or a user. It’s particularly important to us that users do not feel monitored or lose control. Every AI feature is designed to help you, not cause uncertainty.
Stay tuned!
In the second part, we will take a look at use cases of AI in the areas of personnel administration and expense and travel cost accounting.
Coming soon!
If you haven’t used our software yet, you can now try it free for 14 days. Manage absences and vacations, track working hours, create digital personnel records, and discover the benefits of digital expense and travel cost accounting. Let’s get started!
Hero image by Cash Macanaya